Selecting a wedding venue is one of the earliest, and most important tasks on your to-do list. If you’ve never planned a wedding before, how can you be sure of the questions you’ll need to ask to find the perfect venue?
There are specific questions to ask when looking for a venue.
*What is not included in my rental of the venue, what extra charges or deposits are needed for their wedding package?
Ask if Chairs, tables, linen will be included in your rental package. It’s not always provided. Ask if any other items will be require to rent to have a wedding ceremony and reception. Ask what details are extras perks sort of their package.
All weddings need a plan B and what if plan. Outdoor wedding venues know that it could rain and they will tell you want they do or you should do. Do you need insurance? What if the Electricity goes out? No one ever thinks to ask this. If you have insurance what is covered to protect you if that would if happens. If the venue has plan Bs in place, and they have the answers for the would if; then you are in good hands.
The norm is to tip servers and come prepared to tip them. Bartenders usually have a tip jar but they also hire extra servers to help if the event is large. It’s best to ask your vendors if the tips are included in their cost. You need to know these things in advance.
If your Venue only gives a price for Tables and Chairs, ask if they will give you an exclusive price on everything from cake, photos, Flowers, DJ and Catering. Sometime they can get the price better.
In my experience, no one has a plan for who is responsible in cutting the cake. If you want the venue to be responsible to cutting the cake, serving it, providing cake plates and forks; their might be an extra fee. If not, then make sure you prepare in advance if Aunt June is cutting the cake and if she knows how correctly. Then make sure you have cake plates and extra forks. Don’t forget the Cake Cutter Knife and Cake Server.
If you have hopes of drinking and dancing from dawn til dusk at your wedding you might want to ask if you can do that. Some venues only allow on an average four hours of Reception time. Some let you go over for an extra fee. Vendors and Venues basis their fees on four hours of Reception time and that is what they pay their staff for. So if you go over that basis set time frame, you might get sent an extra bill. Some will let you stay without the bar and music. Find out for your records. Even the Photographer is only expecting a certain time frame to be there and they might extra for the longer party.
If you have big plans of having a hundred candles, fireworks, balloon, lanterns, hanging chandeliers and hanging material from the ceiling, they might get tarnished with a pop of a balloon. Many venues have strict policies against nails, tape, staplers, fire, and open flames. Find out in advance and if there is a fee to have them. A garden that has regular beauty may need no extra decorating to set the tone of your wedding. You can ask if there is a small fee to use any centerpieces and plants or arbors they have available for your event.
Large Venue may have several small weddings at the same venue to meet the demand. Find out if you can block off the night before to have your rehearsal and dinner at the same location. Sometimes they offer it for a small fee. It’s best not to have your wedding at the same time to not get parties confused to where to attend. Ask if you can schedule cocktail hour and what is the extra fee in between your ceremony and reception.
Many sites have a fee for parking and many times you can arrange for valet parking for an additional expense. This does help things run smoother than if people have to struggle to park and walk to the event. You could have a party bus pick up your out of town guest and shuttle them to the event in one pickup.